Meeting Summary - 05/20/2025 Texas SET Meeting

1 - Antitrust Admonition

▶️2 - Introductions/Agenda Review

▶️3 - Notes/Review Action Items

• No comments or changes were received for the meeting notes.
• The note-taker was late in starting to take notes; name representation in the notes may have inaccuracies.
• Attendees are invited to email kyle.patrick@nrg.com to correct any name representations.
• No new action items were identified.
• Review of documents was the main action item; specific individuals have completed their tasks.
• Confirmation that there were no additional edits, and previous work can be used.
• Meeting notes considered accurate and final with no comments or edits from attendees.

▶️4 - ERCOT Updates

▶️4.1 - Flight 0225

Flight-Testing-Update-to-TXSET20250520.pdf

• Connectivity testing for Flight 0625 is ongoing, with initial notices sent in March and April.
• Application deadline was April 16, sign-up deadline was May 7, activity testing started May 13.
• Day one transactions commence June 9, flight concludes June 20, with a contingency period until June 27.
• Nine new CRs registered to test, including eight DUNS+4 CRs. Eight existing CRs are testing.
• Of eight existing CRs, six are testing for service provider changes, three are adding territories. One existing CR withdrew.
• Discussion on commonality in changing service providers; some go in-house, others seek better deals.
• TNMP documentation requirements led to withdrawal; confusion over need for new DSA and banking information for unchanged CR status.
• Query on document requirements; highlighted discrepancy in perceived vs. actual need, further follow-up required.
• Speculation about whether service order options testing should occur before or after flight.
• Recommendation to document TDSP requirements prior to scheduling testing.

▶️4.2 - Script Update

• No actual script changes or testing are currently required, causing confusion about the purpose of certain requirements.
• Concerns raised that unclear requirements might lead to extra work for clients, including possible withdrawals.
• Mention that service order options are usually detailed in a DSA (Delivery Service Agreement) for utilities.
• Agreement that if a "pre-wrap" requirement exists, it should be clearly communicated in advance.
• Discussion about whether certain processes, like choosing a service order option, should occur before or after flight completion.
• It's noted that some paperwork (e.g., W-9, EFT, vendor profile) is required before scheduling connectivity testing.
• Surprise expressed by some attendees, who were unaware of the documentation requirement.
• Clarification that the requirement might come from a utility’s corporate policies.
• The group agrees that such requirements should be documented by the TDSPs (Transmission and Distribution Service Providers).
• Discussion concludes with no further questions or comments.

▶️5 - RMS Update/WG Updates (If Necessary)

• Successful completion of the Texas SET instructor-led training class in Houston with notable participation, including PUCT staff.
• Positive feedback on the event and food from attendees.
• Surveys were reviewed post-session to gather feedback for improvements in future sessions. The next session is scheduled for June in Dallas.
• Identified issues with discrepancies between flow diagrams in presentations and Swimlanes, causing confusion.
• Proposal to simplify training by focusing on easier-to-understand processes, specifically a move-in on a de-energized premise.
• Discussion on the availability of different formats (Visio vs PDF) and importance of accessibility for all participants to view materials.
• Efforts to convert materials into more accessible formats to accommodate those without specific software (Visio).

▶️5.1 - RMTTF Swimlane Request

• Objective to teach reading swim lanes for understanding transactional flows in the market.
• Discussion on reintroducing generic move-in and move-out swim lanes for training simplicity.
• Feedback indicated too complex; adjusted to simpler, conceptual flows for newcomers.
• Clarification on the need for Texas SIS authorization for posting changes.
• Approval obtained for the new document; will be posted post authorization.
• Request for notification upon posting to facilitate accurate reproduction of booklets for training materials.
• Positive outlook on changes contributing to enhanced training efforts.

▶️6 - TEXAS SET Change Control Call

• No change control call will occur, but the change control request will be reviewed.

▶️6.1 - TXSETCC854 Add a new indicator for Move Ins due to Safety Net Transactions

• The proposal to add a new indicator for move-ins due to safety net transactions was discussed.
• The use of indicators allows association and intention clarification for transactions.
• Initial thoughts on this idea were mentioned earlier in the year, with some agreement from others.
• Collaboration between the speaker and Catherine led to the drafting of a change control.
• The proposal intends to help utilities tie safety net move-ins to them effectively.
• SM would be used as an indicator in pertinent transaction sections.
• The necessity and importance of backdated moves were discussed in relation to precision, inadvertent actions, or safety nets.
• There was a consideration regarding whether the indicator should be included in section 814_06 of related transactions.
• It was concluded that adding it to 814_06 was unnecessary because the existing data already covers the needed information.
• A follow-up discussion is planned for the next meeting to finalize and review any required changes.

Next Steps

• Await further input or tuning suggestions from Kathy on change controls.
• Plan for further discussions in the next scheduled meeting.
• Review the market test plan with physical copies and gain feedback.

▶️7 - Texas Market Test Plan Review

Texas_Market_Test_Plan_120119_CMeiners.pdf

1. Texas Market Test Plan Review
• Table of contents review and potential restructuring to improve clarity.
• Overview of testing, certification plan, TMTP revision, preflight activities, standards, and flight responsibilities.
• Discussion on the placement and wording in the Texas Market Test Plan - aiming for conciseness and clarity.
• Need for inclusion of OBDRRs in ERCOT guides and protocols.
• Emphasis on the need for all market participants to comply with established protocols and rules.
• Consideration for reorganizing sections of the Texas Market Test Plan for better flow.
2. Coordinated Out of Flight Testing
• Review of TMTP comments submitted by Carrie Rohrer, Catherine Meiners, and Heather Fails.
• Consideration for removing certain sections that are no longer applicable (e.g., Section 8.2.1 as TDSPs have not approved territorial additions out of flight).
• Clarification needed on requirements for testing and production cutover dates – specifically, ten business days advance notice.
• Suggestion to break long paragraphs into more digestible bullet points for clarity.
• Adding guidance that swapping market interface service providers should align with scheduled flight periods.
• Publication of all necessary changes to be made to ensure document clarity and consistency with established guidelines.
3. Topics for Next Meeting
• Section 4: Begin discussions at Section 4 on the current document, reviewing existing edits.
• Incorporate Kathryn Thurman and Paul Yockey’s itemized edits.
• Review Kathy Scott’s EDM document suggestions.
• Strategic discussion on the placement of flight schedules and testing timelines in the document for better visibility.

Next Steps

• Paul Yockey to create a bullet-point version of the current paragraph for clarity.
• Preparation for further review on section four in the next meeting.
• Continuation to balance between verbosity for comprehensive guidance and concise clarity.
• Further review of the contrasting EDM document and how it integrates with the current guidelines.
• Coordinate electronic guides and upcoming schedules to align with finalized documentation.

Next Meeting Details

• Date: June 17
• Format: In-person/Webex
• Focus: Continue with Section 4 onward and address outstanding action items.

▶️8 - Other Business

• Confirmed the next meeting is scheduled for June 17, tentatively planned in person.
• Decision on in-person meeting to be communicated by June 4.
• Discussion on data transport and location of the EDM guide.
• Clarification of the EDM guide being a NASB document, not TDTMS.
• Acknowledgment of the confusion regarding the guide's location and naming.
• Thanks expressed to Kathy for providing the link to the EDM guide.

▶️9 - Adjourn